Storage and Photo Gallery features are
combined into one feature for purchase purposes (see the sales Cost) page. The price is
based on the combined number of files (Photos + Folder Files) and the
first 25 are free.
Storage feature allows your organization to place files in folders on
the Member Manager website where members can easily get to them. In the
example below, the File Storage Folder is named Example Folder and it
has two files in it.
Clicking on Folders (under Applications) and then selecting View for the folder
you want allows you to see the files stored in that folder.
Then clicking on the View icon for a file in the list (see below)
will download the file and then either:
If it opens the file in
your browser and you want to save it onto your computer, you use the Save
As function in your application to save it to the directory of your choice on your
- Open the file in your
- Open a download
where you specify where to save the file.
Clicking on the Edit button for a folder (if shown) allows you to rename the folder, reorder files or remove files from the folder.
Clicking on the Delete button for a folder (if shown) deletes the folder and all files in the folder.
Creating an new folder is via
the + Add File Folder button in the second menu bar.
After clicking on the + Add File Folder button in the
upper right corner, the Add Folder screen is
presented where you type the name for the folder. To specify who can
access the Folder, you click on the button and the Select Roles pop-up
appears. You then check off the roles that can use the folder and
select Apply and then Submit and the folder is created.
you press Submit
to create the folder, you are shown the Manage Folder screen.
Here you can reorder, view, edit and delete files in the selected
folder. You can also change the name of the folder and change which
roles can access the folder. You can specify whether the Folder is viewable by someone before they log in, after they log in or both.
Clicking on the +
Add File button in the upper right of the screen takes you to
screen where you
select the file on your computer to upload into the Gallery (see
below). You use
the browse button to navigate to
the file on your computer that you want to store in the
Storage Folder, select it
and press Open.
The result is that the field is filled in with the address to the file
on your computer. You then fill in the descriptive name you want to use
for the file and press Submit.
adding the file,
you are taken to the Manage Folder screen. The Manage
Folder screen lists all existing files, if any. You can
change the name of the Folder by changing the Rename Folder
field and pressing Submit. You can reorder the
files by changing the Reorder numbers and pressing
Submit. To View, Edit or Delete an
existing file, you click on the corresponding icon. To add
another file, you use the +Add File button in the
NOTE: It is nice for committee chairs to be able to manage the membership of their own group/committee and content of their folder(s). So, a member who is "given" the "Manage Groups" power can only use it to manage groups to which the member is already a member. Stated in the reverse: A group can only be managed (by an Admin, of course or) by a member of that group who has been given the "Manage Groups" power.
To implement this make a group called Committee Chairs and add your committee chairs to that group. Then, check the box that is labeled "If checked, this group can control what functions" which will then show a whole list of functions. Only check the one box - 'Manage Groups" and then hit Apply and Submit. Now the members of the Committee Chairs can manage the membership/folders/etc. that that person is a member of.
For more information on "Assigning Powers", see Groups.
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